Using other ways to say “please note” can significantly improve clarity, tone, and reader engagement in both spoken and written communication. While “please note” is polite and widely accepted, repeating it too often can make writing sound stiff, repetitive, or overly formal—especially in emails, blogs, and professional documents.
By learning alternative phrases, writers and professionals can fine-tune their message for the right audience, context, and platform. Whether you are improving professional communication, polishing email sign-offs, enhancing content writing, or working on overall writing improvement, choosing the right variation helps you sound more confident, natural, and reader-focused.
Just as writers look for other ways to say “hope you enjoyed” to avoid repetition, mastering alternatives to “please note” strengthens vocabulary and supports better SEO through natural language variation—without keyword stuffing.
Categorized Alternatives to “Please Note” (18 Phrases)
Below are carefully categorized synonyms and alternative phrases, each with meaning, tone, best use cases, example sentences, and clear usage warnings.
Formal Alternatives
1. Kindly Note
- Meaning: A polite request to pay attention to information
- Tone: Formal
- Best Use Cases: Official letters, legal documents, government communication
- Example: Kindly note that the submission deadline has been extended to Friday.
- Usage Warning: Avoid in casual emails; it may sound stiff or outdated.
2. Please Be Advised
- Meaning: A formal notice of important information
- Tone: Formal, authoritative
- Best Use Cases: Corporate emails, policies, compliance notices
- Example: Please be advised that system maintenance will occur overnight.
- Usage Warning: Can feel impersonal if used with customers in friendly contexts.
3. Take Note That
- Meaning: Directs attention to a key point
- Tone: Formal
- Best Use Cases: Reports, presentations, academic writing
- Example: Take note that all figures are based on last quarter’s data.
- Usage Warning: Avoid in conversational writing—it may sound commanding.
4. It Should Be Noted That
- Meaning: Highlights an important detail objectively
- Tone: Neutral–formal
- Best Use Cases: Research papers, analytical blogs
- Example: It should be noted that results may vary by region.
- Usage Warning: Overuse can weaken writing by sounding passive.
Professional / Business Alternatives
5. Please Keep in Mind
- Meaning: Gently reminds the reader of something important
- Tone: Neutral, polite
- Best Use Cases: Workplace emails, internal communication
- Example: Please keep in mind that approvals may take up to two business days.
- Usage Warning: Less suitable for legal or official documents.
6. For Your Awareness
- Meaning: Shares information without requiring action
- Tone: Professional, neutral
- Best Use Cases: Status updates, informational emails
- Example: For your awareness, the meeting room has been changed.
- Usage Warning: Avoid when action is required—it may reduce urgency.
7. Just a Reminder That
- Meaning: Politely restates known information
- Tone: Neutral, friendly
- Best Use Cases: Follow-up emails, task reminders
- Example: Just a reminder that the report is due tomorrow morning.
- Usage Warning: Can sound repetitive if overused with the same recipient.
8. Please Take Into Account
- Meaning: Requests consideration of specific details
- Tone: Professional
- Best Use Cases: Proposals, planning discussions
- Example: Please take into account the revised budget figures.
- Usage Warning: Not ideal for quick or informal messages.
Informal / Casual Alternatives
9. Just So You Know
- Meaning: Casually shares information
- Tone: Informal, friendly
- Best Use Cases: Team chats, casual emails
- Example: Just so you know, I’ll be working remotely tomorrow.
- Usage Warning: Avoid in formal or external communication.
10. Keep in Mind
- Meaning: Friendly reminder or suggestion
- Tone: Casual
- Best Use Cases: Conversations, blogs, social media
- Example: Keep in mind that prices may change during sales.
- Usage Warning: Too relaxed for professional announcements.
11. Worth Noting
- Meaning: Highlights an interesting or relevant point
- Tone: Neutral–casual
- Best Use Cases: Articles, blog posts
- Example: Worth noting, this feature is only available in the premium plan.
- Usage Warning: Not suitable for urgent or directive messages.
Creative / Friendly Alternatives
12. A Quick Note
- Meaning: Introduces brief but important information
- Tone: Friendly, neutral
- Best Use Cases: Emails, newsletters
- Example: A quick note to let you know the schedule has changed.
- Usage Warning: Avoid for serious or legal content.
13. Just a Heads-Up
- Meaning: Warns or prepares someone in advance
- Tone: Friendly, informal
- Best Use Cases: Team communication, casual updates
- Example: Just a heads-up—we may experience slight delays today.
- Usage Warning: Sounds too casual for clients in conservative industries.
14. You Might Want to Know
- Meaning: Softly introduces helpful information
- Tone: Warm
- Best Use Cases: Blogs, customer support
- Example: You might want to know that free shipping ends tonight.
- Usage Warning: Can sound vague in professional settings
15. Here’s Something to Keep in Mind
- Meaning: Draws attention in a conversational way
- Tone: Friendly, engaging
- Best Use Cases: Content writing, presentations
- Example: Here’s something to keep in mind when choosing a plan.
- Usage Warning: Avoid in concise business emails.
16. Important to Remember
- Meaning: Emphasizes significance
- Tone: Neutral
- Best Use Cases: Educational content, training materials
- Example: It’s important to remember that updates roll out gradually.
- Usage Warning: Repetition can reduce impact.
Other Ways to Say “Sorry for Wasting Your Time” That Sound Sincere
17. Please Be Aware
- Meaning: Alerts readers to potential issues
- Tone: Professional, cautionary
- Best Use Cases: Warnings, notices
- Example: Please be aware that access will be limited during maintenance.
- Usage Warning: Overuse may sound alarming.
18. Just to Clarify
- Meaning: Introduces clarification or correction
- Tone: Polite, neutral
- Best Use Cases: Follow-up emails, discussions
- Example: Just to clarify, the deadline applies to all departments.
- Usage Warning: Avoid if no clarification is needed—it may confuse readers.
Tone & Context Comparison (Expanded)
Choosing the wrong tone can weaken communication:
- Polite/Formal: “Please be advised”
- Best for official contexts
- ❌ Sounds cold in friendly emails
- Best for official contexts
- Friendly/Neutral: “Please keep in mind”
- Ideal for workplace collaboration
- ❌ Too soft for legal notices
- Ideal for workplace collaboration
- Enthusiastic/Casual: “Just a heads-up”
- Engaging and approachable
- ❌ Unprofessional in formal proposals
- Engaging and approachable
Tone mismatch example:
Using “Just so you know” in a legal email can reduce credibility and appear careless
Real-Life Usage Examples (Expanded)
Business Email
Please keep in mind that approval may take up to 48 hours.
Presentation
It should be noted that these projections are estimates.
Blog Post
Worth noting, small changes can lead to big productivity gains.
Customer Support
Just a heads-up—your ticket has been escalated for faster resolution.
Social Media Caption
A quick note: our store will close early today.
Cultural & Regional Usage Notes
- US English: Prefers friendly clarity (“Please keep in mind”)
- UK English: Slightly more formal (“Kindly note”)
- Global Business: Neutral phrases (“For your awareness”) reduce misunderstanding
Overly enthusiastic phrases may sound unprofessional in conservative regions, while very formal wording may feel distant in casual online communication.
Quick Comparison Table
| Phrase | Tone | Best Context |
| Kindly note | Formal | Official documents |
| Please keep in mind | Neutral | Workplace emails |
| Just a heads-up | Casual | Team updates |
| Worth noting | Neutral | Blogs, articles |
| Please be advised | Formal | Policies, notices |
Conclusion & Call to Action
Using other ways to say “please note” helps you communicate with clarity, professionalism, and confidence. The right phrase strengthens your message, improves reader engagement, and supports long-term writing improvement—especially in emails, content writing, and business communication.
Mark Jamieson is a language-focused writer who specializes in explaining meanings, synonyms, alternative ways to say common phrases, and word usage in clear, simple terms. His writing helps readers understand language faster and use words more confidently in daily conversations, writing, and learning. Mark enjoys breaking down complex ideas into easy-to-read explanations, making language accessible for students, writers, and curious minds alike.