“Other Ways to Say ‘This Is to Inform You’” ✅

Using other ways to say “this is to inform you” can dramatically improve your writing quality, tone, and reader engagement—especially in professional communication. Relying on one rigid phrase may sound repetitive, overly formal, or outdated. By choosing alternative phrases and precise synonyms, you can communicate more clearly, sound more natural, and adapt your message to the right context.

For learners, bloggers, content writers, and professionals, varied wording strengthens vocabulary, enhances email sign-offs, improves content writing, and supports overall writing improvement. From formal announcements to friendly updates, the right phrase helps your message land correctly—and even supports SEO by avoiding repetitive language patterns.

(Yes, even phrases commonly associated with closing lines, such as “hope you enjoyed,” benefit from thoughtful alternatives—context always matters.)

Categorized Alternatives to “This Is to Inform You”

Below are 18 carefully categorized alternatives, organized by tone and usage. Each option includes meaning, tone, best use cases, an example, and clear usage warnings.

Formal Alternatives

1. “We hereby inform you that”

• Meaning: Officially communicates information in a formal manner
  
• Tone: Formal
  
• Best Use: Legal notices, official letters, policy updates
  
• Example: We hereby inform you that the terms of service have been updated effective January 1.
  
• Usage Warning: Avoid in casual or internal emails—it may sound stiff or legalistic.

2. “Please be advised that”

• Meaning: Alerts the reader to important information
  
• Tone: Formal, neutral
  
• Best Use: Corporate emails, compliance notices, HR communication
  
• Example: Please be advised that system maintenance will occur this weekend.
  
• Usage Warning: Overuse can make messages sound impersonal.

3. “This notice is to inform you that”

• Meaning: Introduces an official announcement
  
• Tone: Formal
  
• Best Use: Public notices, formal announcements
  
• Example: This notice is to inform you that office hours will change next month.
  
• Usage Warning: Not suitable for friendly or conversational writing.

4. “We wish to notify you that”

• Meaning: Politely introduces new information
  
• Tone: Formal, polite
  
• Best Use: Client communication, professional correspondence
  
• Example: We wish to notify you that your request has been approved.
  
• Usage Warning: Can feel dated in modern, fast-paced communication.

Professional / Business Alternatives

5. “We would like to inform you that”

• Meaning: Courteous way to share information
  
• Tone: Professional, neutral
  
• Best Use: Business emails, client updates
  
• Example: We would like to inform you that the meeting has been rescheduled.
  
• Usage Warning: Slightly wordy—shorten when clarity matters.

6. “I’m writing to let you know that”

• Meaning: Personal and professional notification
  
• Tone: Neutral, approachable
  
• Best Use: Workplace emails, manager-to-team messages
  
• Example: I’m writing to let you know that your report has been received.
  
• Usage Warning: Avoid in highly formal or legal contexts.

7. “This email is to notify you that”

• Meaning: Clearly states the purpose of the message
  
• Tone: Professional
  
• Best Use: Business emails, system notifications
  
• Example: This email is to notify you that your subscription will expire soon.
  
• Usage Warning: Repetitive if used in every email.

8. “We are pleased to inform you that”

• Meaning: Shares positive information
  
• Tone: Professional, warm
  
• Best Use: Announcements, approvals, achievements
  
• Example: We are pleased to inform you that you have been selected for the program.
  
• Usage Warning: Do not use for negative or neutral updates.

Informal / Casual Alternatives

9. “Just to let you know”

• Meaning: Casual way to share information
  
• Tone: Informal, friendly
  
• Best Use: Team chats, casual emails
  
• Example: Just to let you know, the deadline has been moved to Friday.
  
• Usage Warning: Avoid in formal business or external communication.

10. “I wanted to let you know”

• Meaning: Softens the delivery of information
  
• Tone: Warm, conversational
  
• Best Use: Friendly emails, informal updates
  
• Example: I wanted to let you know that I’ll be out of the office tomorrow.
  
• Usage Warning: Can sound hesitant if overused.

11. “FYI”

• Meaning: For your information; brief update
  
• Tone: Informal, neutral
  
• Best Use: Internal messages, quick notes
  
• Example: FYI, the meeting agenda has been shared.
  
• Usage Warning: Avoid with clients or senior leadership.

12. “Thought you should know”

• Meaning: Suggests helpful or relevant information
  
• Tone: Casual, friendly
  
• Best Use: Conversations, informal emails
  
• Example: Thought you should know the event starts earlier than planned.
  
• Usage Warning: Too casual for professional documentation.

Creative / Friendly Alternatives

13. “Here’s a quick update on”

• Meaning: Introduces new or changed information
  
• Tone: Friendly, professional
  
• Best Use: Blogs, newsletters, updates
  
• Example: Here’s a quick update on the progress of our project.
  
• Usage Warning: Not suitable for serious or sensitive announcements.

14. “We wanted to share that”

• Meaning: Friendly way to communicate news
  
• Tone: Warm, engaging
  
• Best Use: Brand communication, social media
  
• Example: We wanted to share that our store is reopening next week.
  
• Usage Warning: Too informal for legal or official contexts.

15. “You should know that”

• Meaning: Directly highlights important information
  
• Tone: Neutral, conversational
  
• Best Use: Guidance, advice content
  
• Example: You should know that these changes affect all users.
  
• Usage Warning: Can sound authoritative if not phrased carefully.

16. “Just a heads-up that”

• Meaning: Warns or prepares the reader
  
• Tone: Casual, helpful
  
• Best Use: Team messages, informal alerts
  
• Example: Just a heads-up that the system may be slow today.
  
• Usage Warning: Avoid in formal or external communication.

Other Ways to Say Stay Tuned

17. “We’re reaching out to let you know”

• Meaning: Friendly outreach message
  
• Tone: Professional, warm
  
• Best Use: Customer support, outreach emails
  
• Example: We’re reaching out to let you know about upcoming changes.
  
• Usage Warning: Wordy for short notices.

18. “This is a quick note to let you know”

• Meaning: Brief, polite notification
  
• Tone: Neutral, friendly
  
• Best Use: Short emails, internal updates
  
• Example: This is a quick note to let you know the files are ready.
  
• Usage Warning: Avoid when the information is complex or serious.
  

Tone & Context Comparison (Expanded)

Polite vs Friendly vs Enthusiastic

• Polite/Formal: “Please be advised that”
  
• Friendly: “Just to let you know”
  
• Enthusiastic: “We’re excited to share that”
  

Tone Mismatch Example

• ❌ “Just a heads-up” in a legal notice
  
• ❌ “We hereby inform you” in a team chat
  

Negative Impact:
Using the wrong tone can confuse readers, reduce credibility, or make your message feel inappropriate for the situation.

Real-Life Usage Examples

Business Email

We would like to inform you that your invoice has been processed.

Presentation

I’d like to let you know about the next phase of our strategy.

Blog Post

Here’s a quick update on what’s new this month.

Customer Support

We’re reaching out to let you know that your ticket has been resolved.

Social Media

Just a heads-up that our live session starts in 10 minutes!

Cultural & Regional Usage Notes

• US/UK Professional English: Favors clarity and conciseness (“I’m writing to let you know”)
  
• Global Business English: Neutral phrases work best (“We would like to inform you”)
  
• Casual Online Communication: Friendly phrases are common but should be avoided in formal settings
  

Some expressions may sound overly formal in the US or too casual in international business environments.

Quick Comparison Table

Phrase	Tone	Best Context
Please be advised that	Formal	Legal, HR
I’m writing to let you know	Professional	Business emails
Just to let you know	Casual	Team chats
Here’s a quick update on	Friendly	Blogs, newsletters
We are pleased to inform you	Warm professional	Announcements

Conclusion & Call to Action

Mastering other ways to say “this is to inform you” improves clarity, professionalism, and overall writing quality. Whether you’re crafting emails, blog posts, or customer messages, the right phrase helps you connect with your audience more effectively.