“10 Polite and Professional Ways to Say ‘My Availability Is As Follows’”

In professional communication, content writing, and email correspondence, the way you phrase your availability can significantly impact how your message is perceived.

 Whether you are crafting an email, writing a blog, or preparing a presentation, knowing a variety of alternative phrases, synonyms, and email sign-offs can make your writing feel polished, professional, and approachable.

 By exploring other ways to say hope you enjoyed, alternative phrases, and professional equivalents, you’ll discover how to communicate your schedule clearly while matching the right tone to your audience.

Categorized Alternatives for “My Availability Is As Follows”

Here are 15–20 professional, casual, and creative alternatives, organized by tone and context. Each entry includes meaning, tone level, best use cases, example sentences, and usage warnings.

Formal

1. I am available at the following times:
   
   • Meaning: Directly communicates your available time slots.
     
   • Tone level: Formal
     
   • Best use cases: Business emails, official requests, academic correspondence
     
   • Example: “I am available at the following times: Monday 10–11 a.m., Wednesday 2–3 p.m., and Friday 9–10 a.m.”
     
   • Usage warning: Avoid in casual or friendly messages—it may feel rigid.
     
2. Please find my availability outlined below:
   
   • Meaning: Professional and polite way to share your schedule.
     
   • Tone level: Formal
     
   • Best use cases: Corporate emails, client communications, proposals
     
   • Example: “Please find my availability outlined below for next week’s project meeting.”
     
   • Usage warning: Overly formal for instant messaging or team chats.
     
3. Kindly note my available slots:
   
   • Meaning: Polite notice of when you are free.
     
   • Tone level: Formal
     
   • Best use cases: Scheduling emails, professional introductions
     
   • Example: “Kindly note my available slots on Tuesday and Thursday afternoons.”
     
   • Usage warning: Can seem overly deferential in casual settings.
     

Professional / Business

4. Here’s when I am free:
   
   • Meaning: Clear and concise indication of free times.
     
   • Tone level: Neutral/professional
     
   • Best use cases: Team emails, project coordination, client meetings
     
   • Example: “Here’s when I am free to discuss the quarterly report: Wednesday 1–2 p.m. or Friday 10–11 a.m.”
     
   • Usage warning: Not formal enough for executive-level emails.
     
5. I can meet at the following times:
   
   • Meaning: Suggests availability for meetings or discussions.
     
   • Tone level: Neutral/professional
     
   • Best use cases: Scheduling calls, internal communications, external client meetings
     
   • Example: “I can meet at the following times: Monday 3–4 p.m., Tuesday 11 a.m.–12 p.m.”
     
   • Usage warning: Avoid for global audiences if time zones are unclear.
     
6. Available time slots are as follows:
   
   • Meaning: Communicates multiple options for availability.
     
   • Tone level: Neutral
     
   • Best use cases: Calendar invites, scheduling emails
     
   • Example: “Available time slots are as follows: 9–10 a.m., 1–2 p.m., and 4–5 p.m.”
     
   • Usage warning: Can feel impersonal if overused.
     

Informal / Casual

7. I’m free at these times:
   
   • Meaning: Simple, conversational way to share availability.
     
   • Tone level: Warm/neutral
     
   • Best use cases: Team chats, casual emails, informal coordination
     
   • Example: “I’m free at these times: Tuesday 2 p.m. and Thursday 4 p.m.”
     
   • Usage warning: Too casual for formal emails or client communication.
     
8. You can catch me at:
   
   • Meaning: Friendly way to suggest times for contact or meetings.
     
   • Tone level: Casual/friendly
     
   • Best use cases: Messaging apps, social media coordination, internal chats
     
   • Example: “You can catch me at 10 a.m. or 3 p.m. on Friday.”
     
   • Usage warning: Avoid in professional reports or formal scheduling emails.
     
9. I’m open during the following hours:
   
   • Meaning: Flexible, informal option for sharing schedule.
     
   • Tone level: Neutral/warm
     
   • Best use cases: Informal emails, collaborative projects, coworker coordination
     
   • Example: “I’m open during the following hours: Monday 9–11 a.m. and Wednesday 1–3 p.m.”
     
   • Usage warning: Avoid using in executive or formal correspondence.
     

Creative / Friendly

10. Here’s when you can reach me:
    
    • Meaning: Invites interaction while sharing availability.
      
    • Tone level: Friendly/enthusiastic
      
    • Best use cases: Customer support, social media DMs, team chats
      
    • Example: “Here’s when you can reach me this week: Tuesday 11 a.m.–1 p.m. or Thursday 3–4 p.m.”
      
    • Usage warning: Too informal for formal business communication.
      
11. Catch me at these times:
    
    • Meaning: Very casual, playful way to share availability.
      
    • Tone level: Casual/enthusiastic
      
    • Best use cases: Social media, messaging apps, informal team collaboration
      
    • Example: “Catch me at these times: Monday 10 a.m.–12 p.m. or Friday 2–4 p.m.”
      
    • Usage warning: Never use in formal emails or professional proposals.
      
12. Let’s connect during:
    
    • Meaning: Encouraging and proactive way to schedule a meeting.
      
    • Tone level: Friendly/professional
      
    • Best use cases: Networking emails, collaboration invites, informal meetings
      
    • Example: “Let’s connect during these hours: Wednesday 1–2 p.m. or Thursday 3–4 p.m.”
      
    • Usage warning: Avoid if audience expects strict formality.
      

Tone & Context Comparison

Choosing the right tone is crucial. Using casual alternatives in formal emails can appear unprofessional, while overly formal phrases in casual settings can feel cold.

Tone Examples:

• Polite/Formal: “Please find my availability outlined below.”
  
• Friendly: “Here’s when you can reach me.”
  
• Enthusiastic: “Catch me at these times—I’d love to chat!”
  

Tone Mismatch Examples:

• Using “Catch me at these times” in an executive email may undermine credibility.
  
• Using “Kindly note my available slots” in a Slack chat can sound stiff and unnatural.
  

Best Practice: Match tone to audience and medium. Formal emails → formal phrasing; team chats → casual or friendly phrases.

Real-Life Usage Examples

Business Emails

Subject: Scheduling Our Next Meeting
Dear Mr. Smith,
Please find my availability outlined below for the upcoming discussion:

• Monday 10–11 a.m.
  
• Wednesday 2–3 p.m.
  
• Friday 9–10 a.m.
  Kind regards,
  Jane Doe
  

Presentations

“I am available at the following times for Q&A sessions: 1–2 p.m., 3–4 p.m., or 5–6 p.m.”

Customer Support Messages

“Here’s when you can reach me this week: Tuesday 11 a.m.–1 p.m. or Thursday 3–4 p.m.”

Social Media Captions

“Catch me at these times this week for a live chat: Monday 5–6 p.m., Wednesday 7–8 p.m.”

Cultural & Regional Usage Notes

• US Professional English: “Please find my availability outlined below” or “I am available at the following times” is standard.
  
• UK Professional English: Slightly more formal phrasing like “Kindly note my available slots” is common.
  
• Casual Online Communication: “Catch me at these times” or “Here’s when you can reach me” works well globally.
  
• Global Business Settings: Neutral professional phrases like “I can meet at the following times” are safest; avoid region-specific idioms.
  

Visual Comparison Table

Phrase	Tone	Best Context	Caution
I am available at the following times	Formal	Business email, official requests	Too stiff for casual chats
Please find my availability outlined below	Formal	Client emails, proposals	Overly formal for team chat
Here’s when I am free	Neutral/Professional	Team emails, project coordination	Not formal enough for executives
I’m free at these times	Casual	Internal chats, informal emails	Avoid formal emails
Catch me at these times	Friendly/Enthusiastic	Social media, DMs	Never in formal business emails
Let’s connect during	Friendly/Professional	Networking, collaboration	Avoid strict formal contexts

Conclusion

Mastering alternative phrases for “my availability is as follows” empowers you to communicate more clearly, professionally, and creatively. Using the right phrase for the right context enhances reader engagement, professionalism, and overall writing quality.

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